General Questions
Who can obtain the quarterly statistical reports?
Only the Site Administrator (SA) can view and download the report. If the SA cannot view the site reports or SAS dataset zip files, contact the STS Intermacs DCC at intermacs@kirso-admin.net.
Where can I find the quarterly statistical reports and how do I download them?
Log in to the Web Based Data Entry system (WBDE) and click the “Files” tab at the top of the dashboard, then click your site reports and SAS datasets zip files to download.
What if I have never signed into the WBDE?
Complete the self-enrollment process; contact intermacs@kirso-admin.net for help.
What if I forgot my WBDE username or password?
Contact intermacs@kirso-admin.net for login assistance.
How do I get an 8-digit passcode or troubleshoot one that isn't working?
Contact reports@kirso-admin.net for help accessing your site's reports.
Can I get an older quarter's site report?
Yes, on request — contact reports@kirso-admin.net.
How long are my reports and datasets available on the WBDE?
Your site reports and datasets are available online for 90 days.
Quality Assurance (QA) Report
What is the coverage period?
The Cumulative version includes all primary prospective patients implanted by your site through the report coverage stop date for each quarter. The Recent Year version focuses on patients implanted in the most recent completed calendar year plus the current calendar year.
Which patients are included?
Only primary prospective patients are analyzed to facilitate comparison with the overall Intermacs experience.
Why are some patients excluded?
Exclusions include retrospective patients, non-primary implants, incomplete or pending form status, pediatric patients entered before Pedimacs launch, missing implant dates, prior cardiac operations (LVAD, RVAD, TAH), pre-implant clinical events with interventions, or interventions within 48 hours of implant.
How are transfer patients handled?
Transfer patients and their subsequent experience are analyzed under the implanting site.
How are transplant and recovery patients handled in survival graphs?
Patients are censored at transplant and recovery — from that date forward they no longer count toward the surviving-patient totals.
How are Adverse Event rates calculated?
AE rate (events per 100 patient-months) = (number of events) / (patient time at risk in months) × 100.
How are 30-day readmission percentages calculated?
% with 30-day readmission = (patients with 30-day readmission) / (patients discharged alive on device) × 100.
Can the DCC perform custom analysis related to my QA reporting?
Yes — through a Minor Data Request (MDR) submitted via the STS website. MDRs allow up to 4 hours of DCC analytic time and are not intended for publication.
Data Quality (DQ) Report
How are transfer patients handled?
Only information prior to transfer is listed for patients who have transferred away from your site. Patients who transferred to your site are included.
What if changes are made to the WBDE before a report is distributed?
Changes made after the report cutoff date appear in the subsequent report.
Where can I find the Intermacs Operation ID number?
On the patient summary — Device ID, Event ID, and Operation ID are the same number.
Why does verified data keep showing up on my report?
Some data are listed for you to verify that they are correct (for example, subsequent device check).
